A mod can have one of three states: New, Initialized and Authorized

New

• The modification details are in an edit state and pay item and time mods may be edited
• The modification details are not visible to regular project users

Initialized

• Limited editing capabilities are possible
• The modification details visible to project team (ie. RE, OE and Inspectors) working on the contract
• Any Pay Items associated with the mod may be used referenced in an IDR
• Any IDR Item costs associated with Initialized pay items will NOT be included in the progress payment

Authorized

• The modification may no longer be changed
• On authorization, all IDR Items in initialized state become authorized and will be included in the progress payment, just like normal pay items

Once details (Pay Items and/or Time) for a Modification have been entered and checked, the Modification may be published in a two-step process consisting of Initialize and Authorize actions.

Note: Typically, modifications are initialized and then immediately authorized, but there is no requirement to do so.  Making the Initialized Pay Items visible to the project team allows them to document construction activities while waiting for the modification approval.

Note: Initialized (and authorized) pay items may be used on any date within the progress payment period under which they are initialized.

Click the Action Menu and select Initialize. After successful initialization, the action button option will be changed.

• Click Un-initialize to return the modification to the NEW State.
• Click Authorize to complete the publishing of the Modification.

• Select the Authorize Date
• Click OK

The Change Order is now published.

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